Terms & Conditions

Terms & Conditions

STILL life: art to seize the moment

As with all Metchosin ArtPod Art Exhibits, this show is guided by Metchosin ArtPod's General Submission Guidelines. These are as follows: 

Submission Guidelines

  • Submissions, (information and images), are to be made through ArtCall, https://artcall.org/ on or before the announced deadline. Submit your image(s) through ArtCall with the following information for each work: title of work, artist name, artist e-mail, medium and substrate, price, image filename(s), (multiple images are accepted if they help clarify the work), dimensions, weight (if over 20lbs), how piece fits with theme (i.e. artist’s statement).
  • If using ArtCall for the first time, log into the site and sign up for a free account. Watch the embedded you-tube tutorial on ArtCall for a walk-through of how to submit. 
  • Each show will have a unique ArtCall link, in the format nameofshow/artcall.org, which can be found in the Call to Artists once submissions open.
  • 2-Dimensional and 3-Dimensional artworks are accepted.
  • Maximum size for 2D Artworks is 7ft in height X 5ft in width. No minimum size restriction.
  • Artwork submitted must be original and created by you, the artist. It must not be a copy of another artist’s artwork. You must not use any copyrighted material within your artwork unless it has been altered in a significant way (i.e. your art should not use a portion of another artist’s artwork as a creative foundation nor be recognizably based on another artist’s work.)
  • Work is not to have been shown on southern Vancouver Island in a juried show in the past year. This includes the Saanich Peninsula, Victoria, the Western Communities south of the Malahat summit, Sooke and the communities west of Sooke as far as Shirley.
  • Using your own photographs as reference material is acceptable, but you cannot make substantive use of photos taken by professional photographers (not even with their permission), nor can you make use of stock imagery except as reference material, where its use is incidental to your artwork. Reference photos must either be taken by you personally or taken by an amateur photographer who has provided express consent to their use.
  • We accept limited edition photographs and prints such as giclee, inkjet and/or archival ink and on canvas. Editions should be no more than 25. Prints and photographs can be printed onto various substrates. Photographs should be taken by the artist and not contain images of other’s art (e.g. a totem pole by a First Nations artist).
  • The submission fee is $10 per application .  The submission fee is to be made at the same time as submission and is via ArtCall.
  • There is an additional hanging fee (called a booth fee in ArtCall-speak) of $10 for each submission selected for the show. When submitting you must indicate your acceptance of this potential fee and, if your work is accepted, payment of the hanging fee via ArtCall is done before works may be dropped off for the show.
  • Maximum three submissions per artist
  • All mediums welcome.
  • Submission image dimensions should be at least 1024 X 768 pixels and not exceeding 1500 pixels in height or width.
  • Artwork(s) will be accepted at the discretion of the juror(s). Artists will be notified of acceptance or not, usually within one week of the deadline. Metchosin ArtPod retains the right to refuse any work deemed unacceptable upon viewing in person. Sometimes submitted online photographs are not clear and not representational despite everyone’s best intentions. Artwork must be dry and matted and frame (if used) must be in good condition. Glass, if used, should be clean. All artwork must be ready to hang or display. Use D-rings and wire rather than sawtooth picture hangers. A piece may be declined if we determine we cannot display it in manner we deem safe to the piece and/or viewers.
  • ArtPod does not have insurance for items in the show so all artwork is left at the owner/ artist’s risk although works on display are never left unattended when the Gallery is open and ArtPod will make every effort to protect work.

In addition, for this show in particular: 

1. All submitted artwork must be for sale. Any work sold during the show will be subject to a 30% commission to ArtPod.

2. Accepted artworks are to be dropped off between 4-5 pm on Sunday January 26th 2025 (MARK YOUR CALENDAR) with submission receipt.

3. Logon to https://apstilllife.artcall.org to print submission receipts to bring with the artwork at drop-off on January 26th

4. Artwork is to remain up for the duration of the show and picked up, by artist or paid purchaser, between 3-4 pm on Sunday 30 March 2025 (MARK YOUR CALENDAR), unless alternative arrangements have been agreed upon by ArtPod.

5. Payment will be made to artists for any work sold within one week of the end of the show, by e-transfer to the artist’s email, unless alternative arrangements are made ahead of time.

6. Remember to join us at our in person Opening Celebration on  Saturday February 1 from 2-4pm. This is a chance to meet your juror, your fellow artists, and the community at large and talk about your inspiration/ process/ materials/ etc... The three Juror's Choice Awards will be unveiled at the end of the event. 

7. One lovely aspect of this new ArtCall platform is that artists juried into this call are automatically part of an online gallery, so friends and family around the world can see YOUR work and that of the others juried into this show, all from the comfort of their own homes. AND they can vote on Audience Choice Award (we will let you know at the end of the show who won this!) This online gallery feature will be seen once the show officially opens, Friday May 31st, 2024

8. By being part of our show, you consent to us using pictures of your art to promote the show on social media and website platforms and as advertising (with your name associated with your art wherever reasonable). 

This call has agreed to ArtCall.org Terms & Conditions